Not for lack of wanting to. Ask a team lead why they haven’t planned anything and you’ll get the same answer every time. They meant to. But they didn’t find time.
HuddleOut Teams gives every team an amount they can spend, a list of places already cleared by procurement, and a way to agree on a date without a forty-message group chat.
Built from a real headcount and per-head budget. The numbers here are illustrative.
None of this is anyone’s fault. It’s what happens when planning an outing is a task someone does on top of their actual job.
Find a venue. Check whether it can take eighteen people. Ask for a quote. Wait two days. Get it empanelled. Raise a PO. Somewhere in there a sprint starts and the whole thing goes quiet until the next quarter.
A team books for forty. Twenty-seven turn up. The invoice reads the same either way. So nobody finds out that the new joiners skipped it, or that Friday evening doesn’t work for half the team, and the same plan comes back next quarter.
MSA, GSTIN check, bank verification, insurance certificate. For a two-hour workshop. This is the real reason your teams keep going back to the same three restaurants.
Upload the roster once and give each team a quarterly allowance per head. We work out the team budget and hold the ceiling. Nothing gets booked over it.
Leads and their people see a catalogue filtered to what they can afford. Everything on it is empanelled, priced, and ready to book. No quotes, no procurement, no waiting.
Everything booked that month arrives on a single GST invoice, mapped to your PO, TDS already deducted. Finance deals with us instead of twenty venues.
One page, every team, updated as bookings happen. You’ll know in week six which teams haven’t booked anything, which is early enough to go and ask why. Right now most people find that out in the quarter-end report.
Nothing at an individual level, ever. Team and above only.
Will lapse at current pace. That’s 22% of the ₹27.0 L budget, with 21 days remaining.
Built from a real headcount and per-head budget. The numbers here are illustrative.
Most outings get planned by whoever on the team is willing to do it. That person deserves better than a group chat and a spreadsheet.
Anyone on the team can put forward an experience or back someone else's. The lead sees what the team actually wants instead of guessing.
A grid of possible dates and slots. People tap what works for them. The one that works for the most people rises to the top.
When more than half the team lines up behind the same activity or the same evening, we tell the lead. Nine of fourteen are free Friday evening, three of them want pottery. Two clicks and it's booked.
A tap to confirm the day before, a check-in at the venue, a rating afterwards. That's where the attendance number comes from.
Every venue in the catalogue bills through our GSTIN, under our MSA, against your PO. Add a city or a new kind of experience and procurement doesn’t have to look at it again.
Signed once, covers every venue and every experience we list.
Under 194C, on all venue payouts. Certificates issued to you.
Insurance, safety documentation, and incident history for every venue, kept current.
Configured once. Every booking maps to it automatically.
Curated by the team that has delivered 2,000+ events for Indian companies. Every venue has verified pricing and a written cancellation policy.
A monthly commitment, sized against your headcount and what you give each person per quarter. All of it is creditable against real bookings, so you’re paying for outings you were going to buy anyway.
Unused credit carries forward through the same fiscal year. No licence fee. No per-seat pricing. Nothing to true up when a team grows mid-quarter.
Every rupee of commitment offsets a real booking. You are prepaying for outings you would have bought anyway.
Nothing lapses inside the fiscal. Month one's unspent credit is still there in month twelve.
You do not pay for the software. You pay for what teams book.
A team grows mid-quarter and your commitment does not move. Only your bookings do.
Tell us your headcount and your per-head budget and we’ll build the dashboard against your org before the call. You’ll see your own teams, not a demo.
Or write to arjun@huddleout.io. We reply the same day.